EVENT COORDINATOR

"Day-of wedding coordination," also known as "day-of coordination" or "wedding day coordination," is a service provided by wedding professionals to ensure that everything runs smoothly on the actual wedding day. While the term "day-of" might suggest that the coordinator's involvement begins on the day of the wedding, in practice, it typically involves some preparation in the weeks leading up to the event. Here's what day-of wedding coordination entails:

1. Pre-Wedding Meetings: The coordinator typically meets with the couple in the weeks or months leading up to the wedding day to understand their plans, vision, and logistics. They'll gather information about vendors, timelines, and important details.

2. Finalizing Details: Day-of coordinators help the couple finalize the wedding timeline, vendor contacts, seating arrangements, and other essential details. They ensure that all vendors have the necessary information and schedules.

3. Vendor Coordination: The coordinator acts as the main point of contact for vendors on the wedding day. They oversee vendor setup, delivery, and execution of services, such as catering, floral arrangements, photography, and entertainment.

4. Ceremony and Reception Management: Day-of coordinators manage the flow of events during the ceremony and reception. This includes cueing the wedding party, ensuring that everything happens according to the timeline (e.g., entrances, toasts, cake cutting), and managing any unexpected issues that may arise.

5. Guest Assistance: They often assist guests with finding their seats, answering questions, and addressing any special needs or concerns.

6. Problem Solving: If any issues or emergencies arise during the wedding day, the coordinator is responsible for resolving them quickly and efficiently, allowing the couple and their families to enjoy the celebration without stress.

7. Emergency Kit: Day-of coordinators typically carry an emergency kit with essential items like safety pins, sewing supplies, first aid supplies, and more, to address any unexpected situations.

8. Timeline Adherence: They ensure that the wedding day adheres to the planned timeline and that everything runs smoothly, preventing delays or disruptions.

9. Personal Item Management: Coordinators may oversee the safekeeping of personal items, such as gifts and cards, and ensure they are delivered to a designated location.

10. Venue Cleanup: After the event, the coordinator may oversee the cleanup and ensure that the venue is left in good condition, including the return of any rentals.

It's important to note that day-of wedding coordination is distinct from full-service wedding planning or partial planning. Full-service planners are involved in the entire wedding planning process from the early stages, while day-of coordinators step in primarily to manage the wedding day itself. Couples often choose day-of coordination to ensure that all their planning efforts come together seamlessly on the big day, allowing them to relax and enjoy their wedding without worrying about logistical details.